Event management, menu builder, staff scheduling, and payment tracking — all in one platform. Built for caterers who are tired of spreadsheets, double-bookings, and shrinking margins.
No credit card required • Setup in 10 minutes • Cancel anytime
Built for every type of catering operation
You're juggling events, staff, menus, and payments across spreadsheets, texts, and sticky notes.
You accepted a 200-person wedding without checking kitchen capacity. Now you're calling the bride to reschedule. That's a client and a reputation you won't get back.
You locked in pricing 3 months ago. Food costs went up 12%. Labor costs went up 8%. That profitable event? You just broke even — if you're lucky.
Big corporate event tomorrow. You're texting 15 people at 9 PM trying to find servers. Two confirmed, one ghosted. Sound familiar?
From the first inquiry to the final payment — CaterFlow handles it all.
See every event on one calendar. CaterFlow checks your kitchen capacity and staff availability before you book. Zero double-bookings.
Build menus with real-time cost tracking. Know your margin per plate before you send the quote. Adjust pricing when food costs change.
Assign staff to events based on availability. Send shift notifications automatically. Track who confirmed, who didn't.
Track deposits, balances, and final payments. Automatic reminders for overdue invoices. See your cash flow in real time.
See exactly how much you made (or lost) on every event. Food cost, labor, overhead — all calculated automatically.
Generate professional PDF proposals in seconds. Clients can review and approve online. E-signatures built in.
Get your catering operation organized in under 10 minutes.
Import existing events or start fresh. Build your menu library with item costs. CaterFlow calculates margins automatically.
Assign your team to events. Generate professional proposals with accurate pricing. Clients approve online.
Monitor deposits, balances, and profitability per event. Get alerts for overdue payments. Know your numbers cold.
“We went from losing money on catering to it being our most profitable channel. CaterFlow showed us we were underpricing everything by 18%.”
“No more 'sorry we double-booked' calls to brides. The capacity calendar is a game changer. We book with confidence now.”
“Staff scheduling used to take me 3 hours a week. Now it's 15 minutes. My team gets automatic notifications and confirms in the app.”
One bad double-booking costs more than a year of CaterFlow. Starting at $149/month.
Stop guessing on margins. Stop double-booking. Stop chasing payments.
14-day free trial. No credit card required. Setup in 10 minutes.
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